Which action best protects confidentiality when maintaining the log?

Which action best protects confidentiality when maintaining the log?

• A. Publicly posting the log
• B. Restricting access to authorized personnel and securing the log
• C. Sharing with all staff via email
• D. Printing and distributing to clients

Answer: (B)

Maintaining confidentiality means ensuring that only people who have a legitimate need to view the log can access it, and that the log itself is protected from unauthorized viewing or tampering. Restricting access to authorized personnel and securing the log accomplishes this by implementing both access controls and physical/digital safeguards. When access is limited, fewer people can see sensitive information, and locking or protecting the file reduces the risk of exposure if someone misplaces or hacks into it. This approach keeps private information private and helps comply with privacy policies and regulations. Posting the log publicly would expose confidential data to everyone. Sending it via email to all staff spreads sensitive information beyond those who need it and creates more chances of leakage. Printing and distributing to clients expands access beyond the intended audience and could violate confidentiality agreements and internal policies.

Maintaining confidentiality means ensuring that only people who have a legitimate need to view the log can access it, and that the log itself is protected from unauthorized viewing or tampering. Restricting access to authorized personnel and securing the log accomplishes this by implementing both access controls and physical/digital safeguards. When access is limited, fewer people can see sensitive information, and locking or protecting the file reduces the risk of exposure if someone misplaces or hacks into it. This approach keeps private information private and helps comply with privacy policies and regulations.

Posting the log publicly would expose confidential data to everyone. Sending it via email to all staff spreads sensitive information beyond those who need it and creates more chances of leakage. Printing and distributing to clients expands access beyond the intended audience and could violate confidentiality agreements and internal policies.